Last updated: 22.12.2025

This Privacy Policy explains how personal data is processed by AI TERRARIUM SRL in connection with the operation of the website aiterrarium.com.

1. Data controller

The data controller responsible for the processing of personal data is:

AI TERRARIUM SRL
CUI: RO 45478120
Trade Register No.: J2022000145224
Share capital: 200 RON
Address: Ion C. Brătianu Street no. 36, Iași, Iași County, Romania
E-mail: office(at)aiterrarium.com

2. Categories of personal data

Depending on the interaction with the website, the following categories of personal data may be processed:

– identification data (name)
– contact data (email address, phone number)
– professional data (CV, work experience, LinkedIn profile URL)
– message content submitted through forms
– technical data required for security and anti-spam protection

3. Contact form

When you submit the contact form, we process the personal data provided solely for the purpose of responding to your inquiry or request.

Providing this data is voluntary, but necessary in order to communicate with you.

4. Job application / CV submission

When you submit a job application or CV through the website, we process the personal data provided for recruitment and evaluation purposes only.

This may include your name, contact details, CV, professional experience, and any information you choose to include in your application.

Your data will not be used for automated decision-making and will not be shared with third parties outside the recruitment process.

5. Legal basis for processing

Personal data is processed based on the following legal grounds under GDPR:

– consent (Article 6(1)(a) GDPR), provided through form submission
– legitimate interest (Article 6(1)(f) GDPR) for communication and recruitment
– legal obligation (Article 6(1)(c) GDPR), where applicable

6. Cookies and security technologies

This website uses strictly necessary cookies required for proper functionality and security.

For form protection, Google reCAPTCHA may be used to prevent spam and abuse. This service may process technical data in accordance with Google’s privacy policies.

7. Data retention

Personal data submitted through the contact form is retained only for the time necessary to handle the request.

Job application data is retained for a reasonable period necessary for recruitment purposes, after which it is deleted unless legal obligations require longer storage.

8. Data transfers

Personal data is processed within the European Union. If data is transferred outside the EU/EEA, appropriate safeguards will be applied in accordance with GDPR requirements.

9. Data security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or loss.

10. Your rights under GDPR

You have the following rights:

– right of access
– right to rectification
– right to erasure
– right to restriction of processing
– right to data portability
– right to object to processing
– right to withdraw consent at any time
– right to lodge a complaint with a supervisory authority

To exercise these rights, you may contact us using the details provided above.

11. Changes to this Privacy Policy

This Privacy Policy may be updated to reflect legal, technical, or organizational changes. Any updates will be published on this page.